Common Errors – Personnel Event – Hire or Org/Pay Change

 

Number range nn is internal; please do not enter a personnel number

Personnel numbers are assigned automatically from an internal range. Delete the entry in the Personnel Number field – the system will provide the number.

No entry in table T530 for xx

You need to enter a valid "Reason for Action"

Person and Position have different Personnel Areas

This happens when hiring several employees in the same session. The system defaults to the Personnel Area of the person you hired last hired in the session – What to do.

  • Delete the default entries for the Personnel Area, Employee Group and Employee Subgroup
  • Click "Enter" – This will default in the correct Personnel Area, Employee Group and Employee Subgroup as per the Position
  • If correct select Save

A008 relationships of S 500xxxx exceed working hours by nnn.nn%

This position may have more than one incumbent. It is appropriate to have more than one person in a position in the following circumstances; For a handover period two employees occupy the position. The position is designed to have multiple occupants – eg. Contractors may be set up in one position.

 

Common errors – Recurring Payments and Deductions

Amount is impermissible entry This wage type does not allow direct entry of an amount. The wage type characteristics (table T511) have been set up to allow the entry of a number of units instead.
Always enter both number and unit. This is one of those odd messages. The wage type wants just an amount and you have entered either:

  • a number and no amount, or;
  • a number and an amount,
  • a unit and an amount

Enter an amount with no number or unit.

Do not enter units for wage type xxxx Clear these fields and enter an amount instead.
Please enter an amount Both number and amount are blank. Enter a value as appropriate.

Tickets in SAP HR – Error message – Basic Pay

 

No Entry in table T529Q for period modifier 03 for time xx.xx.xxxx

Check table T510w to ensure that all the ESG for CAP point to the correct period modifiers rather than a default one.

Employee not selected during payroll run

Check that you have chosen the correct payroll area on the selection screen. Check that the employee is active in the chosen payroll period.

 

SAP HR Tickets/Common issues – Planned Working Time

ATTENTION: Please check Basic Pay data The field “Monthly Working Hours” in IT 0007 must have the same value as “Work hours/period” in IT 0008. This value is fed into the field on IT 0008 from IT 0007 when the initial hire action is carried out. Use a dynamic action (table T588Z) to update this field on IT 0007 whenever IT 0008 is modified.
Monthly WS deleted or does not exist for dd.mm.yyyy The work schedule allocated to this employee has not been generated.

Tickets in SAP HR – Common Error Messages

Error Message
Reason for Error and Solution thereof
No data stored for xxxxxx in the selected period The date or radio button in the “Period” box is before the employee’s hire date. Change the period by inserting specific start and end dates.
You have locked key PREL ######## [Pers No.] The employee is currently being maintained in another session. Close one of the sessions and continue to maintain the employee.
Key PREL ######## locked by user ######## The employee is being maintained by another user. Use transaction code PA20 if you only wish to display information. Contact the other user – who may have finished updating this employee.
Payroll area M1 is locked for on-line maintenance You have attempted to change payroll data whilst the payroll is locked for processing. Exit the current screen and wait until payroll processing is complete or change the control record (transaction code PA03) if you are not in your Production client and you have the required security access to do so.
Data entry for correction period; payroll area M1 The change is being made whilst the payroll control record is in a correction. This will ensure that this employee will be processed as part of the next matchcode W payroll run.
Enter data for payroll past (retrospective accounting) The master data changes made affects previously generated results. The employees infotype 3 (field: “Earliest MD Change”) will be updated to allow the payroll to carry out retroactive calculations.
To period of record dd.mm.yyyy will be delimited to dd.mm.yyyy The existing infotype record will have the “To” date delimited to the day before the new record you have entered.
This record will cause another record to be deleted The infotype record you are creating or changing will replace the previous infotype record.
No Entry in Table xxxxx Entries need to be added to this table. Use transaction code SM31 to add the entries. If you would like to know where in the IMG these entries are entered – use the customising option on SM31.
Wage Type not allowed for ESG/PSG … This relates to wage type permissibility. Check the settings on table T511_B for the wage type’s entries for ESG or PSG. Check to see whether this employee should, in fact, be allowed this wage type. If they are, then amend the configuration.

Payroll Control Record

SAP HR Payroll is basically controlled by 4 status of a Payroll Control Record. Payroll Control Record is tied to employee via IT0001.

Released for Payroll:

  • Payroll Control Record is now in ‘Released for Payroll’ status
  • Past and present HR Master Data is locked for those particular employees. However ,future dated changes in master data are permitted in your SAP system.
  • If the payroll is released from the “Exit” stage, the system rolls into the next payroll period, increases the payroll area period number by 1 in the Payroll Control Record (for example, from period 01/2012 to 02/2012).

Run Payroll:

  • You execute the payroll run for one payroll area, by running tcode PC00_M13_CALC for Australia
  • If errors occur, you will get a list of employees rejected during the payroll run. The system has stored the employees rejected during the payroll run in something called “Matchcode W”.
  • Only at this stage, PCL2 is actually updated

Released for Corrections:

  • Payroll Control Record is set to “Released for Correction”.
  • Past and present HR Master Data for those particular employees is now unlocked for corrections.
  • You should make appropriate corrections to fix the payroll errors for example adjusting data in IT0008, IT0014, IT0015, IT2010, etc..
  • Once you have made the appropriate corrections, you need to Release Payroll and Start Payroll using Matchcode W, which will only select the employees that were rejected during the previous payroll run.
  • You can cycle between the “Released for Corrections” and “Released for Payroll” stages as many times as necessary.
  • Employees who require corrections can be seen in their IT0003, where the checkbox for Payroll correction is ticked

 Exit Payroll:

  • Payroll Control Record is set to Exit Payroll.
  • Past and present HR Master Data for those particular employees is now unlocked in your SAP system.
  • The payroll run is closed off for the particular period. You cannot go backwards in respect to payroll results.

SAP HR/HCM – OM : Relationships

The relationships used between standard SAP object types are predefined and should not be changed. Each relationship in SAP will have a three digit key in combination with either an A or B. When the user builds the first relationship, the reciprocal relationship is assumed by the system when appropriate. Examples of relationship keys follow:

Allowed
Relationship
Relationship
Direction
Relationship Key Relationship
Description
O to O
(Org to Org)
A (Child) 002 Reports to
O to O
(Org to Org)
B (Parent) 002 Is Line
Supervisor of
S to O
(Position to Org)
A (Child) 003 Belongs to
S to O
(Position to Org)
B (Parent) 003 Incorporates
C to S
(Job to Position)
A (Child) 007 Describes
C to S
(Job to Position)
B (Parent) 007 Is Described by

SAP HR tickets/common errors – Bank Details

 

Retroactive entries allowed only up to the xx yyyy

Banking details cannot be created or changed for pay periods that have already had the EFT transfer run. Change the "From" date to the start of the next pay period.

 

Major modules in SAP

System Applications and Products (SAP) is the world’s largest provider of Enterprise Resource Planning solutions in the world. An Enterprise Resource Planning system is a business support system that maintains in a single database the data required for a variety of business functions such as Manufacturing, Supply Chain Management, Financials, Projects, Human Resources and Customer Relationship Management.

The purpose of SAP GUI is to log on to and to use the SAP systems. Following are the module available in SAP system:

SAP MM Module – MM is Materials Management –
SAP QM Module – QM stands for Quality Management
SAP PP Module – PP is Production Planning
SAP SD Module – SD is Sales and Distribution
SAP BW Module – where BW stands for Business (Data) Warehouse
SAP FI Module- FI stands for Financial Accounting
SAP CO Module- CO stands for Controlling
SAP PS Module – and PS is Project Systems
SAP HR Module – HR stands for Human Resources(also known as HCM)
SAP PM Module – where Plant Maintenance is the PM
SAP EC Module – where EC stands for Enterprise Controlling
SAP TR Module – where TR stands for Treasury
SAP IM Module – whre IM stands for Investment Management
SAP QM Module – where QM stands for Quality Management
SAP – IS where IS stands for Industries specific solution
SAP – Basis
SAP – ABAP
SAP – Cross Application Components
SAP – CRM where CRM stands for Customer Relationship Management
SAP – SCM where SCM stands for Supply Chain Management
SAP – PLM where PLM stands for Product LifeCycle Management
SAP – SRM where SRM stands for Supplier Relationship Management
SAP – CS where CS stands for Customer Service
SAP – SEM where SEM stands for STRATEGIC ENTERPRISE MANAGEMENT
SAP – RE where RE stands for Real Estate