Configuring Workers Compensation Codes

Workers Compensation Report is a US Payroll Report very frequently asked for by several customers. This report is generated using the T-Code S_AHR_61016148 in SAP.

Here are the steps on how to create and relate the Workers Compensation Codes to SAP Jobs. One can go to SM30 and configure the below tables as explained to meet the business/legal requirement.

Table T513 – Create Job
Table T527X – Create Organizational Unit
Table T5UWC – Create Workers’ Comp Code (and text) in each state
Table T5UWS – Relate each Workers’ Comp assessable Wage Type to each State
Table T5U25 – Relate each SAP Job to Workers’ Comp Code
Table T5U26 – Relate Org Unit to Workers’ Comp State & Workers’ Comp Code

Below is a little more detailed explanation I have extracted from an SDN post (Thanks to Howard G):

Table T513
This table is used to establish new jobs. This table will need to be updated for any new SAP Jobs created before Table T5U25 (which relates SAP Jobs to Workers’ Comp Codes) can be updated. The navigation path through the IMG is: Personnel Management => Personnel Administration => Organizational Data => Organizational Assignment => Organizational Plan => Define jobs

Table T527X
This table is used to establish new organizational units. It may not be critical to populate this table because org unit is the default method of workers’ comp reporting. If an SAP job isn’t related to a workers’ comp code, the system will attempt to use the org unit information to determine the proper workers’ comp code to use. The navigation path through the IMG is: Personnel Management => Personnel Administration => Organizational Data => Organizational Assignment => Organizational Plan => Define organizational units

Table T5UWC
This table is used to create the workers’ comp codes in use in each individual state. You may determine that you’ll use a limited number of the standard workers’ comp codes and will update the codes in use infrequently. The navigation path through the IMG is: Personnel Management => Personnel Administration => Organizational Data => Workers’ Compensation => Define workers’ compensation classification codes

Table T5UWS
This table is used to create the wage types that comprise workers’ comp wages in each state. Note that this means when a new wage type is created, a decision will need to be made concerning whether or not it is assessable for workers’ comp insurance. If it is not assessable, this table will not need to be updated. If a new wage type is assessable for workers’ comp insurance, the table will have to be updated. The navigation path through the IMG is: Personnel Management => Personnel Administration => Organizational Data => Workers’ Compensation => Define state workers’ compensation wage types

Table T5U25
This table is used to assign each SAP job in each state to the workers’ comp code in that state. The navigation path through the IMG is: Personnel Management => Personnel Administration => Organizational Data => Workers’ Compensation => Assign Workers’ Compensation codes to organizational structures.

Table T5U26
This table is used to assign each organizational unit to a default workers’ comp code and state. It is not critical to populate this table with all new org units, as it is used as a default when the system cannot find a relationship between a particular SAP job and a workers’ comp code. The navigation path through the IMG is: Personnel Management => Personnel Administration => Organizational Data => Workers’ Compensation => Assign Workers’ Compensation codes to organizational structures.