Infotypes – basics

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 Infotypes are also called information types and are pre-defined templates to enter sensible related information for an employee or applicant. for eg an address infotype would have fields like street & house no, city, pin code.This infotype is unique and is represented by an infotype number eg address has infotype no 0006.

There other infotypes like

0000 – Actions (to capture employee movement info in the orgnization)
0001 – Organizational Assignment (to capture employee positioning in the organization)
0002 – Personal Data
0006 – Address
0007 – Planned Working Time (Store planned working hours for the employee.)
0008 – Basic Salary
0009 – Bank Details
0014 – Recurring Payment
0015 – Additional payment
0016 – Contract Elements
2006 – Absence Quotas

The above infotypes together in the same sequence form a part of the Hiring Action.To make you understand this better just try and recollect the contents of your offer letter which your organization might have given you. It would possibly read “We are delighted to offer you the position (IT 0001) of ______. You will belong to ______ department (IT 0001). Your joining date will be ______(IT0000 or IT0041)and you will be paid a salary of ______ (IT 0008). You will be paid monthly allowances ______ (IT 0008 or IT 0014) and we are also offering you a joining bonus of ______ (IT 0015). You will be eligible for annual leave of ______ days (IT 2006) and sick leave of ______ (IT 2006).You will be on a probation for six months from the date of joining (probation date & confirmation date in IT0016). Your working hours will be from ____ hrs to ____ hrs beginning Monday to Friday (IT 0007) and we look forward to your presence on date ______(IT 0016)……

I hope this gives you some idea of what an infotype is.

This must have raised a question in many minds that “Hey ! I got the offer during my recruitment so how come this is being referred to after hiring?” Well thats simple – this is because all your relevant data that was captured during recruitment was transferred to the the master (called HR master data)during the hiring process.

So how was it captured in recruitment?
Well, this was captured using recruitment actions like shortlist candidate, for interview, make offer, offer accepted till you join the organization and sign the joining letter when your data actually gets transferred from the Recruitment module to the Personnel Administration module.

Again this data was captured in recruitment infotypes.

So we can now get an idea that in SAP HR ,all data is captured in infotypes.

Question and Answer

What are info types ?
Infotypes, known as information types are units of human resources information formed by grouping related data fields together. These are represented in the sap hr system by a unique 4 digit number eg. Personal Data (0002), Address (0006) etc. All customer infotypes fall in the number range from 9000 to 9999. The fields in the infotype would vary based on the country grouping for eg if any employee belongs to country grouping 10 than he would have the SSN no field in the Personal Data infotype which would not be seen in same infotype for country grouping 99.

*Infotype numbering in SAP HR sub module
0000-0999 Personal Administration (HR Master Data)
1000-1999 PD Infotypes ( OM etc)
2000-2999 Time Infotypes
4000-4999 Recruitment Infotypes
So whenever you are searching for a customer defined infotype make sure your search is restricted between 9000 -9999. The infotypes relevant to retroactive accounting for payroll and time infotypes are defined in theIMG . Personnel Administration–>Customizing Procedures–>Infotypes–>Define fields relevant for retroactive accounting–> Retroactive accounting relevance for payroll and time per IT

Under this node you define for each infotype the following:- 1.Check if no organizational assignment exists for the employee in IT0001-Organizational Assignment and throw an error, warning or no message.So whenever you are searching for a customer defined infotype make sure your search is restricted between 9000 -9999.The infotypes relevant to retroactive accounting for payroll and time infotypes are defined in theIMG . Personnel Administration–>Customizing Procedures–>Infotypes–>Define fields relevant for retroactive accounting–> Retroactive accounting relevance for payroll and time per IT

Under this node you define for each infotype the following:-
1.Check if no organizational assignment exists for the employee in IT0001-Organizational Assignment and throw an error, warning or no message.
2.Maintenance of this infotype is permissible, permissible with warning, or not permissible after the employee has left the organization (employee in inactive status).
3.Entries in payroll past are permissible, not permissible or check for entries in the payroll past are infotype specific.
4.Infotype is not relevant for retroactive accounting, change in the infotype triggers retroactive accounting or retroactive accounting is field-dependent according to table T588G where the fields whose change in values should trigger retroactive accounting are defined. Hence you can see the significance of field triggers in retroactive accounting where retroactive accounting for a given infotype can be restricted to changes in the past to certain fields of the infotype.
If there is case that we need to specify certain info types for certain countries only, below are the

IMG path you can maintain:
SPRO–>Personnel Administration–>Customizing Procedures–> Assign infotypes to countries

10 thoughts on “Infotypes – basics

  1. Anonymous says

    Very useful info especially the infotype range for sub modules loke 0000-0999 for Master data; 1000-1999 for OM, etc.

  2. Anonymous says

    Hi Ananth,<br /><br />This information is very useful for me.<br /><br />Thank you.<br /><br />Ramakrishna

  3. Anonymous says

    Thank you very much for your efforts on this. <br />I found the information very helpful. <br /><br />Thank you, <br /><br />Fatima

  4. Anonymous says

    Great work Ananth. The post had been quite informative especially for people learning on SAP HR basics. <br /><br />Sarath.

  5. Anonymous says

    Understood the concept of Infotypes very well. Special thanks to Ananth.<br /><br />Regards,<br />Hari Krishna (Hyderabad)

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