Recruitment – Letters

Letters of Correspondence

Unlike Training and Events, with Recruitment you can only generate your correspondence in either Word or SAP Script. The following items should be considered:

• If you company uses a particular font set, does it exist within SAP Script – if not it will have to be added.
• Would you need to use the “send to” mail recipient in Word if you are going to email applicants using Outlook (which may not be integrated with SAP Office using SAP Connect)
• Does Word provide sufficient functionality in terms of programming functions to enable you to do everything you need to. You may wish to include IF, THEN, ELSE statements etc, in your letter. SAP Script provides many whilst standard Word provides a bit less.
• Are all the mail merge fields available in Word?

If you would like to hold more expansive details about interview venues you can do so in Word or SAP Script using a few programming commands. SAP allows you to store 6 characters for both the room and building which is great if you are all familiar with them and where they are etc. If you need to store an address for them, then that becomes a lot more difficult. You can use IF statements in both Word and SAP Script to retrieve much more expansive and descriptive texts.

Fields available for Letters

The following fields are available to be inserted into letters of correspondence

This table contains fields which can be used in letters of correspondence

Field	Field Description
ADRS-ANRED	Title
ADRS-NAME1	Name 1 of an address
ADRS-NAME2	Name 2 of an address
ADRS-NAME3	Name 3 of an address
ADRS-NAME4	Name 4 of an address
ADRS-STRAS	House number and street
ADRS-PFACH	PO box
ADRS-PSTL2	PO Box postal code
ADRS-PFORT	PO Box city
ADRS-LAND1	Country key
ADRS-PSTLZ	Postal code
ADRS-ORT01	City
ADRS-ORT02	City
ADRS-REGIO	Region (State, Province, County)
ADRS-SPRAS	Language Key
ADRS-INLND	Country key
ADRS-ANZZL	Number of lines in the address
ADRS-PRIOR	Address lines priority
ADRS-WAREN	Delivery address ID
ADRS-LINE0	Address line
ADRS-LINE1	Address line
ADRS-LINE2	Address line
ADRS-LINE3	Address line
ADRS-LINE4	Address line
ADRS-LINE5	Address line
ADRS-LINE6	Address line
ADRS-LINE7	Address line
ADRS-LINE8	Address line
ADRS-LINE9	Address line
ADRS-LINEK	Address line
ADRS-LINED	Address line
ADRS-LINED0	Address line
CONTR-CTART	Text for contract type (Contract Elements infotype)
CONTR-PERSG	Name of employee group
CONTR-PERSK	Name of employee subgroup
CONTR-RETEXT	Text for Work Schedule Rule (Planned Working Time Infotype)
CONTR-SZTXT	Text for time recording status (IT Planned Working Time)
CONTR-WWTXT	Name of Working Week (Planned Working Time Infotype)
CONTR-PREAS	Text on reason for change (Basic Pay infotype)
CONTR-TARTX	Name of pay scale type (Basic Pay infotype)
CONTR-TGBTX	Name of pay scale area (Basic Pay infotype)
CONTR-CTRBE	Contract start date (Infotype Contract Elements)
CONTR-CTREN	Contract temporary until (Infotpye Contract Elements)
CONTR-WRKPL	Work location (Contract Elements infotype)
CONTR-LFZFR	Number of continued pay periods (IT Contract Elements)
CONTR-LFZZH	Continued pay period unit (IT Contract Elements)
CONTR-KRZFR	No. of sick pay supplements periods (IT Contract Elements)
CONTR-KRZZH	Sick pay supplement unit (IT Contract Elements)
CONTR-PROFR	Number probationary period (IT Contract Elements)
CONTR-PROEH	Probationary period unit (IT Contract Elements)
CONTR-KAGFR	Notice period for employer (IT Contract Elements)
CONTR-KANFR	Notice period for employee (IT Contract Elements)
CONTR-ARBEN	Expiration of work permit (Infotype Contract Elements)
CONTR-AZANT	Employment percent (Infotype Planned Working Time)
CONTR-ASTTG	Working hours per day (infotype Planned Working Time)
CONTR-ASTWK	Working hours per week (Infotype Planned Working Time)
CONTR-ASTMO	Working hours per month (Infotype Planned Working Time)
CONTR-ASTJA	Working hours per year (Infotype Planned Working Time)
CONTR-WKWTG	Weekly workdays (Infotype Planned Working Time)
CONTR-BZART	Payment type (Infotype Basic Pay)
CONTR-TRFGR	Pay scale group
CONTR-TRFST	Pay scale level
CONTR-JAGEH	Annual salary (Infotype Basic Pay)
CONTR-CURKY	Currency key
CONTR-LGA01	Wage type (Infotype Basic Pay)
CONTR-LGA02	Wage type (Infotype Basic Pay)
CONTR-LGA03	Wage type (Infotype Basic Pay)
CONTR-LGA04	Wage type (Infotype Basic Pay)
CONTR-LGA05	Wage type (Infotype Basic Pay)
CONTR-LGA06	Wage type (Infotype Basic Pay)
CONTR-LGA07	Wage type (Infotype Basic Pay)
CONTR-LGA08	Wage type (Infotype Basic Pay)
CONTR-LGA09	Wage type (Infotype Basic Pay)
CONTR-BRG01	Amount (Infotype Basic Pay)
CONTR-BRG02	Amount (Infotype Basic Pay)
CONTR-BRG03	Amount (Infotype Basic Pay)
CONTR-BRG04	Amount (Infotype Basic Pay)
CONTR-BRG05	Amount (Infotype Basic Pay)
CONTR-BRG06	Amount (Infotype Basic Pay)
CONTR-BRG07	Amount (Infotype Basic Pay)
CONTR-BRG08	Amount (Infotype Basic Pay)
CONTR-BRG09	Amount (Infotype Basic Pay)
CONTR-LGTX1	Wage type long text (Infotype Basic Pay)
CONTR-LGTX2	Wage type long text (Infotype Basic Pay)
CONTR-LGTX3	Wage type long text (Infotype Basic Pay)
CONTR-LGTX4	Wage type long text (Infotype Basic Pay)
CONTR-LGTX5	Wage type long text (Infotype Basic Pay)
CONTR-LGTX6	Wage type long text (Infotype Basic Pay)
CONTR-LGTX7	Wage type long text (Infotype Basic Pay)
CONTR-LGTX8	Wage type long text (Infotype Basic Pay)
CONTR-LGTX9	Wage type long text (Infotype Basic Pay)
CONTR-LGAW1	Wage type (Infotype Recurring Payments/Deductions)
CONTR-LGAW2	Wage type (Infotype Recurring Payments/Deductions)
CONTR-LGAW3	Wage type (Infotype Recurring Payments/Deductions)
CONTR-LGTW1	Wage type long text (Infotype Recurring Payments/Deductions)
CONTR-LGTW2	Wage type long text (Infotype Recurring Payments/Deductions)
CONTR-LGTW3	Wage type long text (Infotype Recurring Payments/Deductions)
CONTR-BRGW1	Amount (Infotype Recurring Payments/Deductions)
CONTR-BRGW2	Amount (Infotype Recurring Payments/Deductions)
CONTR-BRGW3	Amount (Infotype Recurring Payments/Deductions)
CONTR-AZDW1	1st payment date (Infotype Recurring Payments/Deductions)
CONTR-AZDW2	1st payment date (Infotype Recurring Payments/Deductions)
CONTR-AZDW3	1st payment date (Infotype Recurring Payments/Deductions)
CONTR-DZANZ1	Interval between payment dates (IT Recurring Pymts/Deduction
CONTR-DZANZ2	Interval between payment dates (IT Recurring Pymts/Deduction
CONTR-DZANZ3	Interval between payment dates (IT Recurring Pymts/Deduction
CONTR-WBEH1	Unit (Infotype Recurring Payments/Deductions)
CONTR-WBEH2	Unit (Infotype Recurring Payments/Deductions)
CONTR-WBEH3	Unit (Infotype Recurring Payments/Deductions)
CONTR-EHZP1	Payment date unit (IT Recurring Payments/Deductions)
CONTR-EHZP2	Payment date unit (IT Recurring Payments/Deductions)
CONTR-EHZP3	Payment date unit (IT Recurring Payments/Deductions)
CONTR-ANZW1	Number (Infotype Recurring Payments/Deductions)
CONTR-ANZW2	Number (Infotype Recurring Payments/Deductions)
CONTR-ANZW3	Number (Infotype Recurring Payments/Deductions)
CONTR-LGAE1	Wage type (Infotype Additional Payments)
CONTR-LGAE2	Wage type (Infotype Additional Payments)
CONTR-LGAE3	Wage type (Infotype Additional Payments)
CONTR-LGTE1	Wage type long text (Infotype Additional Payments)
CONTR-LGTE2	Wage type long text (Infotype Additional Payments)
CONTR-LGTE3	Wage type long text (Infotype Additional Payments)
CONTR-BRGE1	Amount (Infotype Additional Payments)
CONTR-BRGE2	Amount (Infotype Additional Payments)
CONTR-BRGE3	Amount (Infotype Additional Payments)
CONTR-ANZE1	Number (Infotype Additional Payments)
CONTR-ANZE2	Number (Infotype Additional Payments)
CONTR-ANZE3	Number (Infotype Additional Payments)
CONTR-EZEH1	Unit (Infotype Additional Payments)
CONTR-EZEH2	Unit (Infotype Additional Payments)
CONTR-EZEH3	Unit (Infotype Additional Payments)
CONTR-EDAT1	Date of origin (Infotype Additional Payments)
CONTR-EDAT2	Date of origin (Infotype Additional Payments)
CONTR-EDAT3	Date of origin (Infotype Additional Payments)
MEMOACT-INDIC	Indicator: Completed/planned
MEMOACT-ACTID	Identification number for applicant activity
MEMOACT-APACT	Applicant activity type
MEMOACT-DATUM	Last changed on
MEMOACT-UZEIT	Time
MEMOACT-UNAME	User name
MEMOACT-OTYPE	Object type (vacancy)
MEMOACT-OBJID	Vacancy
MEMOACT-REFID	Reference activity ID
MEMOACT-IDTXT	Standard text
MEMOACT-RECTK	Status of recurring task: Print letter
MEMOACT-PERNR	Personnel Number
MEMOACT-PLDAT	Date of action
MEMOACT-PLTIM	Time of action
MEMOACT-LETEX	Indicator: Letter saved
MEMOACT-NOTEX	Indicator for notes
MEMOACT-LEMOD	Indicator: Letter changed
MEMOACT-REMEM	Date of last time mail sent
MEMOACT-GEBNR	Building number for action
MEMOACT-ZIMNR	Room number for action
MEMOACT-RCTK2	Send mail
MEMOACT-RCTK3	Format of letter for action
MEMOACT-RCTK4	Format of note on action
MEMOACT-ENAME	Formatted name of employee or applicant
MEMOACT-LANGT	Day of action
MEMOACT-WWDAT	Date of action
MEMOACT-WWTIM	Time of action
PTXT1-TIME1	Time of reference action
PTXT1-NRES1	Person responsible for activity
PTXT1-NRES2	Person responsible for vacancy
PTXT1-NRES3	Person responsible for reference activity
PTXT1-NCLE1	Personnel officer from infotype 0001 (Org.Assignment)
PTXT1-NCLE2	Personnel officer for unsolicited application group
PTXT1-NCLE3	Personnel officer for action vacancy
PTXT1-SIGN1	Signature of person responsible for vacancy
PTXT1-SIGN2	Signature of person responsible for reference action
PTXT1-SIGN	Signature of pers.off. from Org.Assignment (infotype 0001)
PTXT1-SIGN4	Signature of pers.officer for unsolicited application group
PTXT1-SIGN5	Signature of personnel officer for action vacancy
PTXT1-SIGN6	Signature of person responsible for action
PTXT1-SALUT	Attribute for form of address (e.g. Dear)
PTXT1-TEL00	Pers.officer’s tel.no. from infotype 0001, Org.Assignment
PTXT1-TEL01	Tel.no. of pers.officer for unsolicited application group
PTXT1-TEL02	Tel.no. of pers.off. for action vacancy
PTXT1-GEBNR	Building number for reference action
PTXT1-GEBNR	Building number for reference action
PTXT1-ZIMNR	Room number for reference action
PTXT1-ANRED	Form of address (e.g. Mr/Mrs/Ms)
PTXT1-NACHN	Last name
PTXT1-VORNA	First name
PTXT1-ENAME	Formatted name (e.g. Dr Jones)
PTXT1-BEGDA	Date of receipt of application
PTXT1-PERNR	Applicant number
PTXT1-PLSTX	Name of position
PTXT1-DATUM	Date and time, current (application server) date
PTXT1-WWBEGDA	Date of receipt of application
PTXT1-TODAY	System: Current date
PTXT1-ASHTX	Short text for applicant activity type
PTXT1-ACTTX	Long text for applicant activity type
RFACT-INDIC	Indicator: Completed/planned
RFACT-ACTID	Identification number for applicant activity
RFACT-APACT	Applicant activity type
RFACT-DATUM	Last changed on
RFACT-UZEIT	Time
RFACT-UNAME	User name
RFACT-OTYPE	Object type (vacancy)
RFACT-OBJID	Vacancy
RFACT-REFID	Reference activity ID
RFACT-IDTXT	Standard text
RFACT-RECTK	Status of recurring task: Print letter
RFACT-PERNR	Personnel Number
RFACT-PLDAT	Date of reference action
RFACT-PLTIM	Time of reference action
RFACT-LETEX	Indicator: Letter saved
RFACT-NOTEX	Indicator for notes
RFACT-LEMOD	Indicator: Letter changed
RFACT-REMEM	Date of last time mail sent
RFACT-REMEM	Date of last time mail sent
RFACT-GEBNR	Building number for reference action
RFACT-ZIMNR	Room number for reference action
RFACT-RCTK2	Send mail
RFACT-RCTK3	Format of letter for action
RFACT-RCTK4	Format of note on action
RFACT-ENAME	Formatted name of employee or applicant
RFACT-LANGT	Day of reference action
RFACT-WWDAT	Date of reference action
RFACT-WWTIM	Time of reference action