- Executive HR reporting, predefined HR and software content, customization if needed
- Use it to track key HR Metrics through numbers and visualization (40+ key metrics)
- 90+ measures
- Communicates 1 clear/uniform message to executive
- Improve decision making and HR strategies – reliable and accessible data
- Expedite collaboration by easy sharing
- Drill down into organization structure and cost center hierarchy to uncover trends
- Custom reports already built can be integrated using Netweaver
Logged Changes in Infotype Data – RPUAUD00
Use
This report RPUAUD00 is used to display all changes that were made using infotype change documents (short: change documents ).
Prerequisites
So that changes to infotype fields (change, create, delete) are recorded as documents, you must make sure that these fields are maintained in the views HR Documents: Infotypes to be Logged (V_T585A), HR Documents: Field Group Definition (V_T585B) and HR Documents: Field Group Characteristics (V_T585C).
An archive can only be displayed if it has been created with Archive Administration (transaction SARA).
Features
You can create the following types of documents with this report:
* Long-term documents
Long-term documents are created for revision purposes. Changes made to infotypes are written to the database or can be archived. Long-term documents remain available until you delete them. The archiving object is called PA_LDOC.
Long-term documents evaluate data according to personnel numbers and infotypes. For this reason, the columns PersNo (personnel number) and Inftyp (infotype) are displayed at the top of the drilldown list.
* Short-term documents
Short-term documents are stored in the database. The data for short-term documents is selected according to date and time. In contrast to long-term documents, the columns Date and Time are displayed at the top of the drilldown list.
Selection
Specify the type of documents that you want to create under Read documents from database. To specify a document type, set the relevant indicator.
Under Selection, specify:
* which transaction classes are to be included in the selection with the relevant indicators
* which employees are to be selected, in the Personnel number field
* which data the system is to evaluate, in the Infotype field
* whether a specific change date, or a certain interval period is to be considered, in the Change date field
* whether you want to display the changes made by a specific user, in the User name field
Note
As a rule, the system reads the data from the database.
If you want additional archived data to be read, select Read from archive. Additional selection options are displayed under Archive selection:
* Also read from database
The documents currently in the database that belong to the archived data and meet the selection criteria are also displayed.
* Archive selection by user
This takes you to the Archive Administration: Read Data Selection screen. Select the required archive.
Specify how the documents are to be output, under Output options.
* Direct output of docs
* Output program selections
* New page per doc.
Only set this indicator if you have selected Direct output of docs..
* Sort
If you set one of the following indicators, the data is sorted in accordance with the indicators:
* Time
* Personnel number
* Infotype
* User
* Default currency
Output
The results are displayed in accordance with your Output options:
* Drilldown list
If you have not made any selections under Output options, the list contains an overview of the documents.
* Long-term documents
Thc columns at the head of the long-term documents are always displayed in this sequence: PersNo (personnel number), Inftyp (infotype), Date, Time, SqNo (sequence number) and Changed by.
* Short-term documents
Thc columns at the head of the short-term documents are always displayed in this sequence: Date, Time, SqNo (sequence number), PersNo (personnel number), Inftyp (infotype), and Changed by.
* Display program selections
If you have made a selection here, the output is in the form of a drilldown list. The selection options are also output.
* Detail List
* Documents
If you have selected Direct output of docs, the documents are displayed. The documents contain the information taken from the head of the drilldown table, and details on the changes made in an infotype.
If you have also selected New page per doc., each document is printed on a separate page.
SAP PA – Master data changes report – RPUAUD00
Report RPUAUD00 (Logged Changes in infotype Data) is used to track the master data changes.
Configuration required:
There are two different ways that can be followed for configuring the report. This can be done either though IMG or directly configured through tables.
IMG Path:
Personnel Management -> Personnel Administration -> Tools -> Revision -> Set up change document
Tables:
V_T585A – HR Documents: Infotypes to be logged.
The infotypes that needs to logged for changes has to be maintained in this table.
V_T585B – HR Documents: Field Group Definition.
This table is needed for defining the field groups (for logging the changes together including all the fields). In addition, individual field can also be logged.
V_T585C – HR Documents: Field Group Characteristics
This table allows in setting up the document type as whether the document created for infotype log creation is short – term documents or long –term documents.
SAP HR Reports – by Module
SAP HR REPORTS / PAYROLL PROGRAMS
Find below the comprehensive list of SAP HR related reports including commonly used Payroll reports and time management reports etc.
PA reports
RPLACTJ0 Employee Actions List
RPLEHSU0 Employee Job/Salary History
RPLINFC0 Infotype Overview for Employees
RPLMIT00 Employee List
RPLPAY00 Payments and Deductions List
RPLREF00 Reference Personnel Numbers
RPUAUD00 Infotype Audit Report
PA Integration Reports
RHINTE00 Transfer data from PA to OM
RHINTE10 Prepare Tables for transfer of data from
RHINTE20 Check all the fields are configured in both
RHINTE30 Transfer data from
RPAPL001 Applicants by Name
RPAPL002 Applications
RPAPL003 Vacancy Assignments
RPAPL004 Applicants by action
RPAPL005 Applicant Statistics
RPAPL006 Job Advertisements
RPAPL008 Evaluate Recruitment Instruments
RPAPL009 Applicants by Activity
RPAPL010 Vacancies
RPAPL011 Applicants’ Education and Training
RPAPL012 Variable Applicant List
Time Reports
RPTQTA10 Display Leave Quotas
RPTQTA00 Bulk Leave Quotas Update
RPLTIM00 Time Recording Overview
RPTABS20 Attendance/Absence Data: Overview
RPTABS50 Attendance/Absence Data: Calendar View
RPTABS60 Attendances/Absences: Multiple Employee View
RPTENT00 Time Recording for Multiple Persons and Infotypes
RPTLEA40 Overview Graphic of Attendances/Absences
RPTTYYCA Extract employee data into spread sheet
RPTLEACONV Transfer of Remaining Leave from Infotype 0005 to Infotype 2006
RPLABSG0_ABSENCE_HISTORY Absence history
RPLABSG0_ENTITLEMENT_DETAILS Entitlement Details
Payroll Programs / Payroll Reports Schemas and PCRs
RPUCTF00 Change Attributes for Schemas and PCRs (change owner)
RPUCTI00 Lists Subschemas not called up in any other schema
RPUCTJ00 Lists Personnel Calculation Rules which are not called up
RPUCCOSE Source text search in PC rules
RPUCTX00 Copy Personnel Calculation Rules from client 000 to other clients
RPUSCD10 Schema directory – useful after LCP to see changed schemas, also shows who changed it last and when
RPUCTC00 Displays PCRs full source text
RPUDEL20 Deletes payroll results
Wage Type Utilities
RPU12W0C (HR utility 512W-classes) allows you to reload backups of specific processing classes,
cumulations and evaluation classes created with RPU12W0S in T512W
RPU12W0S Creates a backup of T512W in T599U or reloads the backup into T512W.
RPU99U0V Displays T599U
RPU5XX0D Generically deletes entries in T599U, T512W or T512T<
/span>
SAP Report RHCDOC_DISPLAY To view the change document on OM,
SAP Report RHXSTAB0 Staff Functions for Organizational Units
SAP Report RHSTEL00 Job Index-search with object id/type/plan version
SAP Report RHXSTEL0 Job Index
SAP Report RHXDESC0 Job Description
SAP Report RHXSCRP0 Complete Job Description
SAP Report RHSBES00 staff Assignments
SAP Report RHXDESC1 Position Description
SAP Report RHXSTAB1 Staff Functions for Positions
SAP Report RHFILLPOS Periods for Unoccupied Positions
SAP Report RHXHFMT0 Authorities and Resources
SAP Report RHSOLO00/RHXSOLO00) Planned Labor Costs
SAP Report RHVOPOS0 Vacant Positions
SAP Report RHVOPOS1 Obsolete Positions
SAP Report RHXSCRP1 Complete Position Description
SAP Report RHSTR04 Reporting Structure with Persons
SAP Report RHSTR05 Reporting Structure without Persons
SAP Report RHXSTRU06 Work Centers per Organizational Unit
SAP Report RHXSTR02 Organizational Structure with Persons
SAP Report RHXSTR03 Organizational Structure with Work Centers
SAP Report RHXSTR07 Activity Profile of Positions
SAP Report RHXSTR08 Activity Profile of Positions with Persons
SAP Report RHEXIST0 Existing Objects
SAP Report RHXEXI00 Existing Organizational Units
SAP Report RHXEXI02 Existing Jobs
SAP Report RHXEXI03 Existing Positions
SAP Report RHXEXI04 Existing Tasks
SAP Report RHXEXI05 Existing Work Centers
SAP Report RHSTRU00 Structure Display/Maintenance
SAP Report RHINFAW0) Reporting on an Infotype
SAP Report RHPNPSUB) Starting an HR Report
Infotype Audit Logs to track master data changes to Infotypes
RPUAUD00 track (PA) master data infotype changes/Infotype audit log
RHCDOC_DISPLAY (PD) Infotypes audit log configure it in table T77CDOC_CUST
OTHER HR Utility Reports
RPLMUT00 List of Maternity Data
RPLICO10 Flexible Employee Data
RPPSTM00 HR Master Data Sheet
RPLREF00 Reference Personnel Numbers
RPLTRF10 Defaults for Pay Scale Reclassifications
RPLTRF00 Time Spent in Pay Scale Group/Level
RPLTEL00 Telephone Directory
RPSTRF00 Assignment to Wage Level/list of the pay scale classification of employees.
RSUSR006 List users last login
SAP HR MASS DATA CHANGES/MASS DATA DELETION Utilities/Reports
RPUP1D00/10 View/Delete data from PCL1 Cluster
RPUP2D00/10 View/Delete data from PCL2 Cluster
RPUP3D00/10 View/Delete data from PCL3 Cluster
RPUP4D00/10 View/Delete data from PCL4 Cluster
RHGRENZ0 Delimit Objects
RHGRENZ1 Set New End Date
RHGRENZ2 Delimit Infotypes
RHGRENZ4 Set New End Date
RPUDELPN Delete all info for an employee number, including cluster data and infotypes
RPCDELM1 Deletion of temporary data occured during the payroll run
RPUAUDDL HR Report to delete audit data from the PCL4 Audit Cluster.
RPUDEL20 Delete Payroll results
RPTIME00 and RPTQTA00
RPTIME00 and RPTQTA00 are used in Time Management module to generate absence quotas. These absence quotas are stored in infotype IT2006.
RPTIME00
For Running Time evalaution, Time and Attendance Accrual.
RPTQTA
is used for +Ve and -Ve Time both
RPTQTA
Specifically for Quota balance creation
With RPTIME00 we can see the entire log. But we could not see the log with RPTQTA00
Examples:
- Accrued absence quotas are one which needs to be credited to employee account, say if he completes six months from his date of joining and this is achieved by running RPTIME00 using PT60 transaction.
- Advance absence quotas are one which gets credited to employee account on his first date of joining and these are generated through RPTQTA00 program.
Settings to be maintained in IMG: Table: V_556A_B
- Increase should be maintained for RPTIME00
- No generation should be maintained for RPTQTA00
In addition to generation of absence quotas, RPTIME00 also generates Time wage types, Time balances etc.
Report RHINTECHECK
Many are familiar with Integration Reports between PA – OM/PD such as below
- RHINTE00 – Transfer PA Records To PD Positions. In another world, it creates the HRP1001 between P to S in the OM side of the world. When you view a record via IT0001, you see this person holds the position, however via HRP1001, that relationship isn’t so.
- RHINTE10 – Generates the required relevant tables. (T513 – Jobs, T513S – Jobs, T528B – Positions, T528T – Work Center, T527X – Org Unit
- RHINTE20 – checks for all objects for integration between PA and OM. This is a big one and will take awhile to run. What it does is look at table T513/T513T – Jobs, T528/T528T – Position, and T528X – Org Unit. It will then compare it against the HRPxxxx table to find missing objects. If there are any missing objects, it will create the record.
- RHINTE30 – Transfer OM to PA. This will create infotype 0001. If the conversion strategy is to have SAP auto inherit factor to kick in for IT0001, often time jobs and org unit are missing via IT0001 during the inital conversion load. RHINTE30 will find the relationship and push it through IT0001.
For more information on these reports for OM-PA integration, Click here
But not everyone are familiar with Report RHINTECHECK, Which is a very useful report,highly neglected.Most consider that Running Integration Reports mentioned above completes the Integration Process,but not until one runs report RHINTECHECK,which if comes out error free does actually one complete Integration Process successfully.RHINTECHECK reports checks for any inconsistancies that occur during the PA-OM integration, so it is advised to run this report after you are done running your other Integration reports.
Most likely the errors that are brought about are often solved by running either RHINTE00 or RHINTE30 report. Also the other useful report is RHCHECKV – Which Checks all inverse relationships.
Recruitment – Letters
Letters of Correspondence
Unlike Training and Events, with Recruitment you can only generate your correspondence in either Word or SAP Script. The following items should be considered:
- If you company uses a particular font set, does it exist within SAP Script – if not it will have to be added.
- Would you need to use the “send to” mail recipient in Word if you are going to email applicants using Outlook (which may not be integrated with SAP Office using SAP Connect)
- Does Word provide sufficient functionality in terms of programming functions to enable you to do everything you need to. You may wish to include IF, THEN, ELSE statements etc, in your letter. SAP Script provides many whilst standard Word provides a bit less.
- Are all the mail merge fields available in Word?
If you would like to hold more expansive details about interview venues you can do so in Word or SAP Script using a few programming commands. SAP allows you to store 6 characters for both the room and building which is great if you are all familiar with them and where they are etc. If you need to store an address for them, then that becomes a lot more difficult. You can use IF statements in both Word and SAP Script to retrieve much more expansive and descriptive texts.
The following fields are available to be inserted into letters of correspondence
This table contains fields which can be used in letters of correspondence
| Field | Field Description |
|---|---|
| ADRS-ANRED | Title |
| ADRS-NAME1 | Name 1 of an address |
| ADRS-NAME2 | Name 2 of an address |
| ADRS-NAME3 | Name 3 of an address |
| ADRS-NAME4 | Name 4 of an address |
| ADRS-STRAS | House number and street |
| ADRS-PFACH | PO box |
| ADRS-PSTL2 | PO Box postal code |
| ADRS-PFORT | PO Box city |
| ADRS-LAND1 | Country key |
| ADRS-PSTLZ | Postal code |
| ADRS-ORT01 | City |
| ADRS-ORT02 | City |
| ADRS-REGIO | Region (State, Province, County) |
| ADRS-SPRAS | Language Key |
| ADRS-INLND | Country key |
| ADRS-ANZZL | Number of lines in the address |
| ADRS-PRIOR | Address lines priority |
| ADRS-WAREN | Delivery address ID |
| ADRS-LINE0 | Address line |
| ADRS-LINE1 | Address line |
| ADRS-LINE2 | Address line |
| ADRS-LINE3 | Address line |
| ADRS-LINE4 | Address line |
| ADRS-LINE5 | Address line |
| ADRS-LINE6 | Address line |
| ADRS-LINE7 | Address line |
| ADRS-LINE8 | Address line |
| ADRS-LINE9 | Address line |
| ADRS-LINEK | Address line |
| ADRS-LINED | Address line |
| ADRS-LINED0 | Address line |
| CONTR-CTART | Text for contract type (Contract Elements infotype) |
| CONTR-PERSG | Name of employee group |
| CONTR-PERSK | Name of employee subgroup |
| CONTR-RETEXT | Text for Work Schedule Rule (Planned Working Time Infotype) |
| CONTR-SZTXT | Text for time recording status (IT Planned Working Time) |
| CONTR-WWTXT | Name of Working Week (Planned Working Time Infotype) |
| CONTR-PREAS | Text on reason for change (Basic Pay infotype) |
| CONTR-TARTX | Name of pay scale type (Basic Pay infotype) |
| CONTR-TGBTX | Name of pay scale area (Basic Pay infotype) |
| CONTR-CTRBE | Contract start date (Infotype Contract Elements) |
| CONTR-CTREN | Contract temporary until (Infotpye Contract Elements) |
| CONTR-WRKPL | Work location (Contract Elements infotype) |
| CONTR-LFZFR | Number of continued pay periods (IT Contract Elements) |
| CONTR-LFZZH | Continued pay period unit (IT Contract Elements) |
| CONTR-KRZFR | No. of sick pay supplements periods (IT Contract Elements) |
| CONTR-KRZZH | Sick pay supplement unit (IT Contract Elements) |
| CONTR-PROFR | Number probationary period (IT Contract Elements) |
| CONTR-PROEH | Probationary period unit (IT Contract Elements) |
| CONTR-KAGFR | Notice period for employer (IT Contract Elements) |
| CONTR-KANFR | Notice period for employee (IT Contract Elements) |
| CONTR-ARBEN | Expiration of work permit (Infotype Contract Elements) |
| CONTR-AZANT | Employment percent (Infotype Planned Working Time) |
| CONTR-ASTTG | Working hours per day (infotype Planned Working Time) |
| CONTR-ASTWK | Working hours per week (Infotype Planned Working Time) |
| CONTR-ASTMO | Working hours per month (Infotype Planned Working Time) |
| CONTR-ASTJA | Working hours per year (Infotype Planned Working Time) |
| CONTR-WKWTG | Weekly workdays (Infotype Planned Working Time) |
| CONTR-BZART | Payment type (Infotype Basic Pay) |
| CONTR-TRFGR | Pay scale group |
| CONTR-TRFST | Pay scale level |
| CONTR-JAGEH | Annual salary (Infotype Basic Pay) |
| CONTR-CURKY | Currency key |
| CONTR-LGA01 | Wage type (Infotype Basic Pay) |
| CONTR-LGA02 | Wage type (Infotype Basic Pay) |
| CONTR-LGA03 | Wage type (Infotype Basic Pay) |
| CONTR-LGA04 | Wage type (Infotype Basic Pay) |
| CONTR-LGA05 | Wage type (Infotype Basic Pay) |
| CONTR-LGA06 | Wage type (Infotype Basic Pay) |
| CONTR-LGA07 | Wage type (Infotype Basic Pay) |
| CONTR-LGA08 | Wage type (Infotype Basic Pay) |
| CONTR-LGA09 | Wage type (Infotype Basic Pay) |
| CONTR-BRG01 | Amount (Infotype Basic Pay) |
| CONTR-BRG02 | Amount (Infotype Basic Pay) |
| CONTR-BRG03 | Amount (Infotype Basic Pay) |
| CONTR-BRG04 | Amount (Infotype Basic Pay) |
| CONTR-BRG05 | Amount (Infotype Basic Pay) |
| CONTR-BRG06 | Amount (Infotype Basic Pay) |
| CONTR-BRG07 | Amount (Infotype Basic Pay) |
| CONTR-BRG08 | Amount (Infotype Basic Pay) |
| CONTR-BRG09 | Amount (Infotype Basic Pay) |
| CONTR-LGTX1 | Wage type long text (Infotype Basic Pay) |
| CONTR-LGTX2 | Wage type long text (Infotype Basic Pay) |
| CONTR-LGTX3 | Wage type long text (Infotype Basic Pay) |
| CONTR-LGTX4 | Wage type long text (Infotype Basic Pay) |
| CONTR-LGTX5 | Wage type long text (Infotype Basic Pay) |
| CONTR-LGTX6 | Wage type long text (Infotype Basic Pay) |
| CONTR-LGTX7 | Wage type long text (Infotype Basic Pay) |
| CONTR-LGTX8 | Wage type long text (Infotype Basic Pay) |
| CONTR-LGTX9 | Wage type long text (Infotype Basic Pay) |
| CONTR-LGAW1 | Wage type (Infotype Recurring Payments/Deductions) |
| CONTR-LGAW2 | Wage type (Infotype Recurring Payments/Deductions) |
| CONTR-LGAW3 | Wage type (Infotype Recurring Payments/Deductions) |
| CONTR-LGTW1 | Wage type long text (Infotype Recurring Payments/Deductions) |
| CONTR-LGTW2 | Wage type long text (Infotype Recurring Payments/Deductions) |
| CONTR-LGTW3 | Wage type long text (Infotype Recurring Payments/Deductions) |
| CONTR-BRGW1 | Amount (Infotype Recurring Payments/Deductions) |
| CONTR-BRGW2 | Amount (Infotype Recurring Payments/Deductions) |
| CONTR-BRGW3 | Amount (Infotype Recurring Payments/Deductions) |
| CONTR-AZDW1 | 1st payment date (Infotype Recurring Payments/Deductions) |
| CONTR-AZDW2 | 1st payment date (Infotype Recurring Payments/Deductions) |
| CONTR-AZDW3 | 1st payment date (Infotype Recurring Payments/Deductions) |
| CONTR-DZANZ1 | Interval between payment dates (IT Recurring Pymts/Deduction |
| CONTR-DZANZ2 | Interval between payment dates (IT Recurring Pymts/Deduction |
| CONTR-DZANZ3 | Interval between payment dates (IT Recurring Pymts/Deduction |
| CONTR-WBEH1 | Unit (Infotype Recurring Payments/Deductions) |
| CONTR-WBEH2 | Unit (Infotype Recurring Payments/Deductions) |
| CONTR-WBEH3 | Unit (Infotype Recurring Payments/Deductions) |
| CONTR-EHZP1 | Payment date unit (IT Recurring Payments/Deductions) |
| CONTR-EHZP2 | Payment date unit (IT Recurring Payments/Deductions) |
| CONTR-EHZP3 | Payment date unit (IT Recurring Payments/Deductions) |
| CONTR-ANZW1 | Number (Infotype Recurring Payments/Deductions) |
| CONTR-ANZW2 | Number (Infotype Recurring Payments/Deductions) |
| CONTR-ANZW3 | Number (Infotype Recurring Payments/Deductions) |
| CONTR-LGAE1 | Wage type (Infotype Additional Payments) |
| CONTR-LGAE2 | Wage type (Infotype Additional Payments) |
| CONTR-LGAE3 | Wage type (Infotype Additional Payments) |
| CONTR-LGTE1 | Wage type long text (Infotype Additional Payments) |
| CONTR-LGTE2 | Wage type long text (Infotype Additional Payments) |
| CONTR-LGTE3 | Wage type long text (Infotype Additional Payments) |
| CONTR-BRGE1 | Amount (Infotype Additional Payments) |
| CONTR-BRGE2 | Amount (Infotype Additional Payments) |
| CONTR-BRGE3 | Amount (Infotype Additional Payments) |
| CONTR-ANZE1 | Number (Infotype Additional Payments) |
| CONTR-ANZE2 | Number (Infotype Additional Payments) |
| CONTR-ANZE3 | Number (Infotype Additional Payments) |
| CONTR-EZEH1 | Unit (Infotype Additional Payments) |
| CONTR-EZEH2 | Unit (Infotype Additional Payments) |
| CONTR-EZEH3 | Unit (Infotype Additional Payments) |
| CONTR-EDAT1 | Date of origin (Infotype Additional Payments) |
| CONTR-EDAT2 | Date of origin (Infotype Additional Payments) |
| CONTR-EDAT3 | Date of origin (Infotype Additional Payments) |
| MEMOACT-INDIC | Indicator: Completed/planned |
| MEMOACT-ACTID | Identification number for applicant activity |
| MEMOACT-APACT | Applicant activity type |
| MEMOACT-DATUM | Last changed on |
| MEMOACT-UZEIT | Time |
| MEMOACT-UNAME | User name |
| MEMOACT-OTYPE | Object type (vacancy) |
| MEMOACT-OBJID | Vacancy |
| MEMOACT-REFID | Reference activity ID |
| MEMOACT-IDTXT | Standard text |
| MEMOACT-RECTK | Status of recurring task: Print letter |
| MEMOACT-PERNR | Personnel Number |
| MEMOACT-PLDAT | Date of action |
| MEMOACT-PLTIM | Time of action |
| MEMOACT-LETEX | Indicator: Letter saved |
| MEMOACT-NOTEX | Indicator for notes |
| MEMOACT-LEMOD | Indicator: Letter changed |
| MEMOACT-REMEM | Date of last time mail sent |
| MEMOACT-GEBNR | Building number for action |
| MEMOACT-ZIMNR | Room number for action |
| MEMOACT-RCTK2 | Send mail |
| MEMOACT-RCTK3 | Format of letter for action |
| MEMOACT-RCTK4 | Format of note on action |
| MEMOACT-ENAME | Formatted name of employee or applicant |
| MEMOACT-LANGT | Day of action |
| MEMOACT-WWDAT | Date of action |
| MEMOACT-WWTIM | Time of action |
| PTXT1-TIME1 | Time of reference action |
| PTXT1-NRES1 | Person responsible for activity |
| PTXT1-NRES2 | Person responsible for vacancy |
| PTXT1-NRES3 | Person responsible for reference activity |
| PTXT1-NCLE1 | Personnel officer from infotype 0001 (Org.Assignment) |
| PTXT1-NCLE2 | Personnel officer for unsolicited application group |
| PTXT1-NCLE3 | Personnel officer for action vacancy |
| PTXT1-SIGN1 | Signature of person responsible for vacancy |
| PTXT1-SIGN2 | Signature of person responsible for reference action |
| PTXT1-SIGN | Signature of pers.off. from Org.Assignment (infotype 0001) |
| PTXT1-SIGN4 | Signature of pers.officer for unsolicited application group |
| PTXT1-SIGN5 | Signature of personnel officer for action vacancy |
| PTXT1-SIGN6 | Signature of person responsible for action |
| PTXT1-SALUT | Attribute for form of address (e.g. Dear) |
| PTXT1-TEL00 | Pers.officer’s tel.no. from infotype 0001, Org.Assignment |
| PTXT1-TEL01 | Tel.no. of pers.officer for unsolicited application group |
| PTXT1-TEL02 | Tel.no. of pers.off. for action vacancy |
| PTXT1-GEBNR | Building number for reference action |
| PTXT1-GEBNR | Building number for reference action |
| PTXT1-ZIMNR | Room number for reference action |
| PTXT1-ANRED | Form of address (e.g. Mr/Mrs/Ms) |
| PTXT1-NACHN | Last name |
| PTXT1-VORNA | First name |
| PTXT1-ENAME | Formatted name (e.g. Dr Jones) |
| PTXT1-BEGDA | Date of receipt of application |
| PTXT1-PERNR | Applicant number |
| PTXT1-PLSTX | Name of position |
| PTXT1-DATUM | Date and time, current (application server) date |
| PTXT1-WWBEGDA | Date of receipt of application |
| PTXT1-TODAY | System: Current date |
| PTXT1-ASHTX | Short text for applicant activity type |
| PTXT1-ACTTX | Long text for applicant activity type |
| RFACT-INDIC | Indicator: Completed/planned |
| RFACT-ACTID | Identification number for applicant activity |
| RFACT-APACT | Applicant activity type |
| RFACT-DATUM | Last changed on |
| RFACT-UZEIT | Time |
| RFACT-UNAME | User name |
| RFACT-OTYPE | Object type (vacancy) |
| RFACT-OBJID | Vacancy |
| RFACT-REFID | Reference activity ID |
| RFACT-IDTXT | Standard text |
| RFACT-RECTK | Status of recurring task: Print letter |
| RFACT-PERNR | Personnel Number |
| RFACT-PLDAT | Date of reference action |
| RFACT-PLTIM | Time of reference action |
| RFACT-LETEX | Indicator: Letter saved |
| RFACT-NOTEX | Indicator for notes |
| RFACT-LEMOD | Indicator: Letter changed |
| RFACT-REMEM | Date of last time mail sent |
| RFACT-REMEM | Date of last time mail sent |
| RFACT-GEBNR | Building number for reference action |
| RFACT-ZIMNR | Room number for reference action |
| RFACT-RCTK2 | Send mail |
| RFACT-RCTK3 | Format of letter for action |
| RFACT-RCTK4 | Format of note on action |
| RFACT-ENAME | Formatted name of employee or applicant |
| RFACT-LANGT | Day of reference action |
| RFACT-WWDAT | Date of reference action |
| RFACT-WWTIM | Time of reference action |
SAP HR Reports
SAP HR Reports
For list of HR reports by Module Click here
Using Mail Merge
If you would like to use mail merge with results obtained from SAP, you can do so after having run a report in SAP.
- Once you have the results on the screen, choose the download –> Word Processor option.
- A dialogue will then prompt you to enter certain choices. Choose the form processing option.
- Choose new Word document or existing Word document if you have one already set up.
- Change the password option to “No password” unless of course you really do wish to have a password set.
- Word should then be opened up and the data source transferred to Word. Enter your text for the letter and insert the mail merge fields from the drop-down button on the top left hand side.
- Click on the <
> button to toggle between the data fields and the actual data.
You can now print or email off the results of the mail merge.
Key Reports within SAP HR
This table contains commonly used SAP HR Reports
| Report Name | Report Description |
|---|---|
| RDDKOR54 | Customer naming conventions for SAP tables etc |
| RPCDTFG0 | Data Medium Exchange: Cancelling Transfers |
| RFBVALL_0 | Loads bank sort codes, branches etc |
| RHBEGDA0 | The report sets a new start date for the records found using the selection screen. It primarily serves to correct the start date of records retrospectively. To access the correct selection of records, enter the old start date. All records with the old start date are given the new start date. All other records remain unchanged. |
| RHINTE00 | Transfer Org Assignment from PA to PD |
| RHINTE10 | Prepare Integration (OM with PA) |
| RHINTE20 | Check program for PA-OM Integration |
| RHINTE30 | Creates batch input session for IT 0001 – using PD relationships. |
| RHMARP00 | Returns the material requirements per business event |
| RHMOVE00 | Outputs a sequential file – PD_DATASET |
| RHMOVE30 | Used to manually transport objects in Org Mgt |
| RHMOVE40 | Display and edit sequential PD Dataset |
| RHSTRU00 | useful report for displaying all related objects in a structure (hierarchy) according to the defined evaluation path. Can be used for any PD object in any database HRPnnnn. |
| RPCDTFG0 | DME – cancelling transfers |
| RPCGTNG0 | New Gross to Net Control Report for the UK |
| RPCSC000 | Payroll batch scheduler for breaking up the payroll run into jobs allowing payroll to be processsed in parallel as a number of batches |
| RPDASC00 | Explodes the whole schema – ctrl+F to find items. For PCR’s and sub-schemas use 0000 to zzzz as the “from” and “to” values. |
| RPDKON00 | Assignment of wage types to G/L accounts (chart of accounts) |
| RPDLGA00 | Wage type statement – shows the permissibility of wage types. |
| RPDLGA20 | Use of wage types in payroll accounting – very useful. Shows the inner workings of how all the wage types are passed through the PCR’s and what processing classes are accessed. Enter your country version. I always find it easier to us the “tree” option rather than the “table” option. |
| RPDLGA40 | Similar to RPDLGA20. Gives each wage type and shows each PC, EC and CC for each. |
| RPDSYS00 | Takes you to all the documentation in the SAP system |
| RPIBRT00 | Evaluation of Appraisals – creates a batch session to update IT 0008 based on the employees IT 0025 record. |
| RPIBRT01 | Group value of Appraisal criterion |
| RPINCL10 | Search for specific text in any report |
| RPLEAT00 | Starters and Leavers Report |
| RPLINFC0 | Infotype overview for an employee – very useful and much better than using the Personnel File on PA10. Shows all the infotypes for an employee. |
| RPLNHRU0 | New Hire Report |
| RPLNICG0 | Displays NI and CNIC values from the payroll results |
| RPPCUPG0 | Batch update for infotype 0071 – pensions GB |
| RPSDEV00 | Headcount report – quite good. Gives EE numbers per organisation entity |
| RPSEEOU1 | Equal Employment Opportunities – US driven report for statutory legislation |
| RPTIME00 | Time Evaluation |
| RPTKOK00 | Used to identify inconsistencies with absence quotas |
| RPTBPC10 | Used to correct inconsistencies – takes ages to run – rather correct them manually |
| RPTQTA00 | Used to generate absence quotas |
| RPU12W0S | Saves backup and allows you to restore T512W from a previously saved copy |
| RPU51000 | Updates the values in table T510 – pay scale data |
| RPUAUD00 | Logged Changes in Infotype Data |
| RPUAUDDL | Deletes documents from the database that were created |
| RPUAUDW0 | Allows you to view the records created from the above reports – have to have table T585A maintained as well |
| RPUCC000 | Check PCRs – allows you to run checks on PCR’s |
| RPUCCCQ0 | Check Personnel Calculation Rules |
| RPUCCCX0 | Check Personnel Calculation Rules (International Version) |
| RPUCCOSE | Allows you to search for text in any PCR |
| RPUCTC00 | Lists PCR’s for any ESG and the associated processing steps |
| RPUCTE00 | Environment Analyzer: Functions, Operations, Schemas, PCRs |
| RPUCTER3 | Environment Analyzer: Functions, Operations, Schemas, PCRs |
| RPUCTF00 | Change attributes for schemas and PCR’s (especially if you have executed the IMG step by mistake) |
| RPUCTI00 | Lists subschemas not called up in any other schema |
| RPUCTJ00 | Lists PCR’s not called up in the schemas or PCR’s |
| RPUCTP00 | Generation of payroll periods |
| RPUCTP10 | Generates calendars |
| RPUCTP20 | Generate further date specifications |
| RPUCTX00 | Copy PCR’s from client 000 to other clients on the same server |
| RPUDEL20 | Delete payroll results. After deletion you must perform at least one retroactive accounting run for the earliest deleted payroll run |
| RPUDELPN | Allows you to delete personnel numbers as a batch |
| RPUDIR00 | Restores the payroll results directory |
| RPUDNIG0 | Update table T5G_DTONI. Format can be a pain to get right. Rather maintain the table directly or cut and paste from Excel. Another alternative is to use a CATT procedure or LSMW to update the table. |
| RPUDPSM0 | Download source text of a program (type “PROG” in TADIR) |
| RPUDRQQ0 | Payroll Results (RQ) – originals and differences from retro periods |
| RPUDTEM0 | Downloads table entries |
| RPUDTSM0 | Downloads table structures |
| RPUGCC00 | Generates calculation rule check |
| RPUMKD00 | Features Directory – lists all available features |
| RPUMKG00 | Generates features |
| RPUMKS00 | Feature structure |
| RPUPROTD | Log of report starts |
| RPUPROTU | Maintain log |
| RPUPRRM0 | Pension report |
| RPUREP00 | Submit country-specific report in the info system |
| RPUSCC00 | Compare schemas |
| RPUSCD00 | Schema directory |
| RPUSCD10 | Schema directory |
| RPUSCG00 | Generate/check schemas |
| RPUSCGT0 | Generate/check schemas |
| RPUSTD00 | Used to transfer master data |
| RPUTAXU0 | Delete/insert tax table entries |
| RPUTCUG0 | HR-GB: Batch Input: Tax code uplift |
| RPUTMSE0 | TemSe files display |
| RPUTMSG0 | HR-GB: TemSe view and download program |
| RPUTMSI0 | Program for TEMSE catalog display |
| RPUTRBK0 | Update any field on IT 0003 – payroll status |
| RPUTSD00 | Download a TemSe object to presentation server |
| RPUTSV00 | List of HR TemSe objects |
| RPUTSVDD | Download from data medium to Disk |
| RPUTTUU0 | Wage type update program |
| RPUTXT00 | Comparison of text elements |
| RPUWGTX0 | Used to create/delete new wage types |
| RSAQR3TR | Transports queries, user groups & functional areas |
| RSCLCCOP | Offers slightly more functionality than the transaction SSC1. You can run jobs in background mode – using SCC1 for a really big transport causes the system to time-out after a certain period |
| RSCMPADJ | View / table comparison |
| RSTXTRAN | Allows you to transport SAP Scripts – eg letters in Recruitment |
| RSUSR006 | List users last login |