Logged Changes in Infotype Data – RPUAUD00

Use

This report RPUAUD00 is used to display all changes that were made using infotype change documents (short: change documents ).

Prerequisites

So that changes to infotype fields (change, create, delete) are recorded as documents, you must make sure that these fields are maintained in the views HR Documents: Infotypes to be Logged (V_T585A), HR Documents: Field Group Definition (V_T585B) and HR Documents: Field Group Characteristics (V_T585C).

An archive can only be displayed if it has been created with Archive Administration (transaction SARA).

Features

You can create the following types of documents with this report:

* Long-term documents

Long-term documents are created for revision purposes. Changes made to infotypes are written to the database or can be archived. Long-term documents remain available until you delete them. The archiving object is called PA_LDOC.

Long-term documents evaluate data according to personnel numbers and infotypes. For this reason, the columns PersNo (personnel number) and Inftyp (infotype) are displayed at the top of the drilldown list.

* Short-term documents

Short-term documents are stored in the database. The data for short-term documents is selected according to date and time. In contrast to long-term documents, the columns Date and Time are displayed at the top of the drilldown list.

Selection

Specify the type of documents that you want to create under Read documents from database. To specify a document type, set the relevant indicator.

Under Selection, specify:

* which transaction classes are to be included in the selection with the relevant indicators
* which employees are to be selected, in the Personnel number field
* which data the system is to evaluate, in the Infotype field
* whether a specific change date, or a certain interval period is to be considered, in the Change date field
* whether you want to display the changes made by a specific user, in the User name field

Note

As a rule, the system reads the data from the database.

If you want additional archived data to be read, select Read from archive. Additional selection options are displayed under Archive selection:

* Also read from database

The documents currently in the database that belong to the archived data and meet the selection criteria are also displayed.

* Archive selection by user

This takes you to the Archive Administration: Read Data Selection screen. Select the required archive.

Specify how the documents are to be output, under Output options.

* Direct output of docs
* Output program selections
* New page per doc.

Only set this indicator if you have selected Direct output of docs..

* Sort

If you set one of the following indicators, the data is sorted in accordance with the indicators:

* Time
* Personnel number
* Infotype
* User
* Default currency

Output

The results are displayed in accordance with your Output options:

* Drilldown list

If you have not made any selections under Output options, the list contains an overview of the documents.

* Long-term documents

Thc columns at the head of the long-term documents are always displayed in this sequence: PersNo (personnel number), Inftyp (infotype), Date, Time, SqNo (sequence number) and Changed by.

* Short-term documents

Thc columns at the head of the short-term documents are always displayed in this sequence: Date, Time, SqNo (sequence number), PersNo (personnel number), Inftyp (infotype), and Changed by.

* Display program selections

If you have made a selection here, the output is in the form of a drilldown list. The selection options are also output.

* Detail List

* Documents

If you have selected Direct output of docs, the documents are displayed. The documents contain the information taken from the head of the drilldown table, and details on the changes made in an infotype.

If you have also selected New page per doc., each document is printed on a separate page.