Travel Management – Transaction Codes

TRIP – Travel Manager

Travel Management has below three sections

>> Travel Planning
>> Travel Expenses
>> Person-Related Master Data

Person-Related Master Data

PRMM – Personnel Actions

TPMM – Personnel Actions (Travel Planning)

PRMD – Maintain

TPMD – Maintain (Travel Planning)

PRMS – Display

TPMS – Display (Travel Planning)

PRAA – Create Vendors

Note: PRAA can create vendor master on the basis of employee master maintain in HR system. This T – Code is very useful to create employee as vendor

Travel Planning

TP01 – Planning Manager

TP20 – Plan Trip (Expert)

Information System

TP31 – Tools

Flights

S_AHR_61016279 – Hierarchical Overview of Flights by Airline

S_AHR_61016280 – Overview of Flights by Airline

S_AHR_61016281 – Overview of Flights by Location

S_AHR_61016282 – Ticket Information for Flights

Hotels

S_AHR_61016283 – Business Volume with Hotel Chains, Hierarchical

S_AHR_61016284 – Business Volume with Hotel Chains

S_AHR_61016285 – Business Volume by Hotel Location

Car Rental

S_AHR_61016286 – Business Volume with Car Rental Companies

S_AHR_61016287 – Business Volume by Rental Location

Rail

S_PEN_05000095 – Overview of Rail Connections by City

S_P7H_77000087 – Price Information for Rail Connections

Other Services

S_PEN_05000096 – Overview of Other Services by Type

Global Reports

S_AHR_61016288 – Overview of Planned Trips

Current Settings

Travel Service Providers

Flight

S_AHR_61000623 – Airfare Rates

S_AHR_61000645 – Airfare Discounts

Hotel

S_AHR_61000889 – Hotel Catalog

S_AHR_61000628 – Hotel Rates

S_AHR_61000633 – Rates for Catalog Hotels

Car Rental

S_AHR_61006700 – Car Rental Rates

Travel Policy

Flight

S_AHR_61006686 – Define Trip Rules – Flight

S_AHR_61000596 – Specify Attributes for Trip Rules – Flight

S_AHR_61000601 – Define Class Rules – Flight

S_AHR_61006688 – Specify Attributes for Class Rules – Flight

Hotel

S_AHR_61000608 – Define Trip Rules – Hotel

S_AHR_61000649 – Specify Attributes for Trip Rules – Hotel

S_AHR_61000677 – Define Class Rules – Hotel

S_AHR_61000679 – Specify Attributes for Class Rules – Hotel

Car Rental

S_AHR_61000681 – Define Trip Rules – Car Rental

S_AHR_61000683 – Specify Attributes for Trip Rules – Car Rental

S_AHR_61000685 – Define Class Rules – Car Rental

S_AHR_61000687 – Specify Attributes for Class Rules – Car Rental

Rail

S_ALN_01000812 – Define Class Rules – Rail

S_ALN_01000813 – Specify Attributes for Class Rules – Rail

Travel Profiles

S_AHR_61000689 – Define Trip Activity Types

S_AHR_61000691 – Define Travel Profiles

S_AHR_61000654 – Define Priorities

S_AHR_61006705 – Assign Trip and Class Rules

S_ALN_01000814 – Assign Class Rules – Rail

S_AHR_61012509 – Assign Profile / Hotel Catalog Item

S_AHR_61006706 – Enterprise-Specific Methods of Payment

S_AHR_61000668 – Message Handling of Priorities

Control Parameters

S_AHR_61000669 – Feature TRVCP

S_AHR_61000671 – Price and Availability Strategies

S_AHR_61012714 – Display Strategy for Hotel Rates

FITP_SETTINGS – Settings for Travel Planning

Travel Expenses

PR05 – Travel Expense Manager

PR02 – Travel Calendar

PR04 – Weekly Report

PR03 – Trip Advances

Separation Allowance (Germany)

TGANL – Create Separation Allowance Event

TGMOD – Change Separation Allowance Event

TGANZ – Display Separation Allowance Event

TGPER – Period Manager

Periodic Processing

PRAP – Approve Trips

ACTEXP_APPR_LITE – Approve Trips and Time Sheets

PREC – Settle Trips

Print Forms

PRF0_PDF – Standard Form

PRF1 – Summarized Form 1

PRF2 – Summarized Form 2

Transfer to Accounting

PRFI – Create Posting Run

PRRW – Manage Posting Runs

PRPY – Transfer to an External Payroll

Payment via Data Medium Exchange (DME)

PRDX – Preliminary Program DME

PRD1 – Create DME

FDTA – DME Control

PRCU – Check Printing

PRML – Change Country Grouping

Information System

Trip Statistics

S_AHR_61016401 – General Trip Data/Trip Totals

S_AHR_61016402 – Trip Receipts

S_AHR_61016403 – Trip Receipts Without General Trip Data

S_AHR_61016404 – Cost Assignment for Trip

S_AHR_61018613 – Cost Assignment for Trip Without General Data

S_AHR_61016405 – General Trip Data/Totals/Receipts/Cost Assignment

PTRV_PAYMENT_HISTORY – Determine FI Payment Date

S_AHR_61016406 – Who is Where? Search for Trip Destinations

S_AHR_61016407 – Find Documents Using Maximum Rate

Diverse Trip Reports

S_AHR_61016408 – Travel Expense Reporting by Period

S_AHR_61016409 – Income-Related Expenses Statement

S_AHR_61016410 – Input Tax Recovery

S_AHR_61016411 – Determination of Employees with Exceeded Trip Days

PTRV_QUERY – Tools

Tools

Credit Card Data

PRCC – Import Credit Card Files

PRTA – Overview of Travel Expense Reports

PRTC – Display Receipts by Personnel Number

PRCCD – Display Credit Card Receipts

PRCCE – Process Incorrect Transactions

PRCCF – Generate File with Corrected Transactions

PTRV_BSTAT – Statistics Manager

PU22 – Data Archiving

Database Reporting

PRTE – Trip Details

PRRL – Reset Status

PRMT – Reorganize Search Help

Travel Management – Basics

Travel Management provides management of all travel activities including booking trips and handling of expenses associated with travel.


What can be done using Travel Management?
Using SAP Travel management, companies can track thier employees travel requests, reimbursements, travel expenses, online booking, etc.

1. Pre-trip approval – (configure spend limits), online booking, setting up workflow for approval process, we can also setup expense reporting to be automatically get approved(without waiting for workflow) if it is less than a limit.
2. Online booking integration – partners like amadeus, galileo/apollo, sabre.
3. Expense report submission – this form helps to submit travel expense reports
4. Approval workflow – approval workflow can be setup.
5. Expense reimbursement – integration to payroll, financials
6. Reporting – there are a number of standard reports that SAP provides.
Travel Management – Features
For Travel configuration, the following are the important features that are maintained:
TRVFD – travel fields
TRVFR – form variant for travel request
TRVFP – form variant for travel plan
TRVFE – form variant for travel expenses
Infotypes in Travel Management

470 – Travel Profile
471 – Flight preferences
472 – Hotel preferences
473 – Car rental preferences
474 – Train preferences
475 – Customer programs
017 – Travel priviledges
Roles
SAP_FI_TV_ADVANCE_PAYER
SAP_FI_TV_WEB_APPROVER
SAP_FI_TV_WEB_ASSISTANT
SAP_FI_TV_WEB_TRAVELER
SAP_HR_PT_TIME-ADMINISTRATOR
SAP_WD_CONFIG_ALL
For Installation instructions, Click here