Time Management Basics (Personnel Time Management – PT)

Personnel Time Management (also known as PT) offers functionality to record working times and absences for employees, shift/workforce planning, shift administration, time evaluation (attendances, absences, overtime and bonus wages), etc. 

Data entry method

PT supports online data entry, time recording systems and other self service applications.

Who enters Time data?

PT supports data entry by time data administrators, decentralized data entry (eg. by production supervisors) or by employees themselves.

How is Time Module integrated with other modules? (Very important interview question)

Time Module is integrated with HR modules such as payroll and Training and event management. It is also integrated with other non-HR modules such as Controlling, logistics, CATS, etc. See below table for some business scenarios where time in integrated with other modules.

Time and Organizational Structure

Grouping Personnel sub-areas and employee sub-areas are very important concept which needs to be understood. Several personnel sub-areas can be combined so that special processing rules can be defined for these groupings. These groupings allow the functional consultants to reduce the amount of time spent on setting up work schedules, absence rules, attendance rules, etc. In case a number of personnel sub-areas have the same work schedules those are grouped together. There can be different groupings for different reasons – i.e. grouping for work schedule can be different from the grouping for daily work schedule. Grouping for time quotas can be different availability.

Remember

1. We can have special rules for each employee sub-groups, or each personnel sub-areas or each employee as well by defining a different group for each personnel sub-area or employee sub-groups.
   
2. Certain PA infotypes need to be maintained for the configuration of Time Management. The most important infotype is organizational Assignment (0001) – this contains personnel area, personnel sub-area, employee group and employee sub-group.
   

You can use the groupings of employee subgroups and personnel subareas to:

• Define different work schedules

• Assign special rules for availability and substitutions

• Permit only certain attendance and absence types

• Specify special processing rules for time data evaluation and payroll